Administrative Coordinator

* Les détails de cette offre ne sont disponibles qu'en anglais.

Principales fonctions

Main functions: 

Key responsibilities of the successful candidate include but may not be limited to customer service support, scheduling, planning logistics and supporting meetings and events and office administrative duties. This role will be based within the Milwaukee office and will report to the Commercial Operations Manager. The Administrative Coordinator will maintain regular communication with the Commercial Director, Leadership and Manager teams to help manage overall all business meeting calendars and planning, facilitate internal communications and meetings.

Tasks associated with this position also include to:

• Seasonal Customer Service responsibilities and duties, including order processing and invoicing, customer communication and phoneline coverage
• Coordinate Leadership team meeting scheduling, agenda, spreadsheets, presentations preparation, facilitate meeting notes and follow-up items with personnel
• Help and liaise with Manager team to organize the onboarding and training process for new employees and continuity between hiring managers and departments (manage joint trainings from various departments in Milwaukee or other locations)
• Help managers keep a consistent offboarding process and equipment return, replacement and disbursement to team (Explorer and/or other standard equipment)
• Help Commercial Director manage contracts – filing, upload and flagging for renewal discussions
• Plan logistics for 10-15 internal and 3-5 customer meetings per year, with occasional travel to provide onsite support
• Coordinate travel, logistics and onsite needs for meetings in Milwaukee office and customer visits to office
• Maintain relationships and negotiate rates with local hotels
• Support team with basic IT needs by liaising with internal IT team and support systems
• Support operations team in coordinating shipment of product sample requests
• Support marketing team in management of premium item inventory and corporate store
• Other duties as assigned

 

To apply, please take 7-8 minutes to complete the Culture Index Survey and upload your resume at the link below.
https://go.cultureindex.com/p/2QAVbn1YFZep31P5ASTe 
Thank you for your interest in our organization, please note that for reasons of treatment volume, only retained candidates will be contacted.

 

Compétences techniques

Requis

• Four-year degree required
• Proven work experience as an Personal or Executive Assistant, Office Coordinator, Event Planning Coordinator or Customer Service role
• Proficiency with Microsoft Office Suite, experience with SharePoint, Teams, Word, Excel and PowerPoint preferred
• Experience using office equipment, including printers, fax and postage machines

Qualités personnelles

Requis

• Collaboration
• Active listening
• Clear and confident communicator
• Professionalism
• Teamwork
• Attention to detail
• Organizational skills

Critères généraux

Requis

• Excellent organizational skills with an ability to think proactively and prioritize work
• Experience planning meetings and events
• Strong communication skills, written and verbal
• Experience exercising discretion and confidentiality with sensitive company information
• Willingness to learn and perform various duties depending on the company's needs

Un atout

• Familiarity with online calendars

Organisation

Lallemand est une société canadienne privée fondée à la fin du XIXe siècle, qui développe, produit et commercialise des micro-organismes pour divers marchés. Les bureaux administratifs de la société mère sont situés à Montréal, au Canada. Aujourd'hui, Lallemand emploie plus de 5 000 personnes travaillant dans plus de 45 pays sur 5 continents.

Lallemand Animal Nutrition s'engage à optimiser la performance et le bien-être animal, avec des produits issus de fermentations et des services spécifiques. Nous développons, produisons et commercialisons des additifs d'ensilage, des probiotiques, des antioxydants et des dérivés de levures pour la nutrition animale, ainsi que des solutions microbiennes pour l'environnement animal. Nous servons toutes les filières: ruminant, porc, volaille, aqua're ainsi que les équidés et animaux de compagnie. Définissant notre stratégie comme « issue du terrain, science à l'appui », nos solutions s'accompagnent d'importants moyens en R & D et support technique grâce une équipe d'experts sur le terrain. Nos solutions sont commercialisées dans plus de 80 pays via nos équipes de vente ou des distributeurs locaux.

Veuillez prendre note que des mesures d'adaptation seront prises à toutes les étapes du processus d'embauche. Les candidats doivent faire connaître leurs besoins à l'avance.